🗓️ How often should MVRs be ordered?
Per FMCSA regulations, an employer must request a pre-hire MVR in all states where a CDL license was held within the previous 3-year period, and then annually as part of the employee’s annual review process. MVR’s must be reviewed every 12-months to determine if the driver meets the minimum requirements for safe driving and to evaluate the truck drivers driving qualifications. The MVR must be kept on file for 3 Years.
MVRs give employers insight into their employees driving profile. The report includes information about current license status, accident history and record of driving violations. Checking MVRs of all employees who drive as part of their job, whether required by law or not, is a smart business practice.
👉 We recommend MVRs be checked quarterly or at least every 6 months to capture any issues prior to the annual review. A driver’s license can be suspended the month or two following the annual MVR review and since drivers don’t always self-report, the employer may not find out until it’s too late.
Our MVR Reports are DOT compliant. The DOT requires that a 3 Year MVR Report be checked within 30 days of hiring and then re-checked annually.
Some intensive driving exposure may warrant MVR checks every 6 months. Our reports are transmitted directly from the Department of Highway Safety and Motor Vehicles.
We are an authorized network provider for state DMV’s and have a direct line into the department’s database and records are retrieved directly from that database.
The Annual MVR: a lot can change in a year
💡How to Supplement the Annual MVR
Decreasing the gaps between MVR reports is always the goal. The shorter the gap between reports, the less risk. MVR Monitoring closes the gap, by providing real-time alerts (daily, weekly, monthly) regarding negative license status changes or new convictions. This streamlines the driver record review process. It also helps companies keep risk and insurance liabilities low.